Intro to Passes - General SmartPass terminology
What is a Pass?
A Pass is a digital version of the traditional paper hall pass or room block, authorizing a student to be outside a particular classroom while class is in session. Students need Passes for the time they are in the hallway, just like a physical hall pass.
Unlike a physical hall pass, a student does not need to carry their mobile device or laptop with them in the hallways. Teachers and Administrators can see a live view of which Students are in the hallways and can search from the list, so every Student is accounted for digitally.
Active Passes
A currently live Pass, indicating the Student is in the hallway.
The Active Passes section shows only passes that a teacher created, Pass Requests that a teacher approved, or Pass Requests that a student accepted. Teachers can see a live countdown of how much time the students have to complete their trip.
If you would like to see the active Passes associated with your Room, go to the My Room tab. Or, if you have access, go to the Hall Monitor tab to see all active Passes in the school.
Once a student reaches his or her intended location, he or she must click the End Pass button. Teacher may also end the pass for the student by clicking the three dots and clicking "End Pass."
- Students should not end a Pass until they have reached their intended location, even if the time has run out. Administrators and teachers should stress this to students, because the intention is to have an accurate account of which students are currently in the hallways.
- Pass Buffer Time: If a Pass is not ended within a certain amount of time, the pass is automatically ended. Administrators can set the pass buffer time in school settings. The default Pass Buffer time is 15 minutes.
Scheduled Passes
A pass that is scheduled for a future time. The Scheduled Passes section also shows only passes that a Teacher created, Pass Requests that a Teacher approved, or Pass Requests that a Student accepted. Teachers can delete Scheduled Passes in this section.
Making a Future Pass
When making a Pass, a Teacher may want to schedule a meeting with a Student or need a Student to be in a room at a certain time at a later date for things such as an assembly or clubs. To do this, Click the Future button in the Create Pass area, select the date and time that you would like the pass to start, and then the Declinability (as explained below) then fill out the rest as normal.
Once done, the Pass will either go to the Scheduled Passes section or to the Requests area if the Declinability was was set to Declinable.
Declinability
When a teacher sends a Pass for the Future to Student(s), they have the option to let the Students be able to decline the Pass, or in the case Request, or not.
- Declinable: Teacher sends a Pass Request to student(s), and the student(a) are able to decline the Pass sent to them. Teachers do not have to input the Origin Room of the Student(s). Learn more about Pass Requests here.
- Non-Declinable: Teacher sends a Scheduled Pass to student(s), and the Student is not able to decline or delete the Pass sent to them. Teachers must input the Origin Room of the Student(s).
Starting a Scheduled Pass
Once a Pass is in the Scheduled Passes section it will start automatically once the time arrives. If your notification setting for Schedule Passes is enabled, you will get a notification alerting you that the scheduled pass has started for the Student.
Expired Passes
A Pass that shows when the Student was in the hallway. The Expired Passes section also shows only Passes that a Teacher created, Pass Requests that a teacher approved, or Pass Requests that a Student accepted.